New Fuel Accounts
New fuel requirements need to be processed through the Office of Purchasing and Contracting. Requesting agencies need to complete and submit the Fuel Requirements Form to the Office of Purchasing and Contracting. Purchasing will work with the fuel provider to establish the new account for you.
New Fuel Requirements
The Fuel Requirement Form is to be used by all State of Vermont Agencies and Departments that require fuel to be purchased. It is very important that all of the requested information on the form be provided. Once you have completed the form fax it to 802-828-2222 or email Linda Wortman or mail to: Linda Wortman, Office of Purchasing and Contracting, 109 State Street, Montpelier VT 05609-3001. Any questions, please feel free to email Linda Wortman or call 802-828-4658.
Request for Fuel Information
Fuel Information Form (5/4/2017)
Fuel Contract Information 2016-2017
Reconciliation of Invoices
It is the contractor’s responsibility to provide a complete and accurate invoice but it is also the end user’s responsibility to verify that the state was invoiced for the correct contracted amount. The Office of Purchasing and Contracting maintains the Online Pricing Calculation Page. The information provided for the “Weekly Rack Pricing” and “Contractor Markup” will aid in your review.
Should you identify an error with your invoice, please first work with the fuel provider for a remedy. If an invoice overcharges and there is agreement between the department and provider about what the correct amount should be, you may request a corrected invoice or document the reason for the discrepancy and pay the agreed-to amount from the incorrect invoice.
If an invoice overcharges, and an agreement between the department and provider cannot be reached, please call Purchasing (or email our office with copies of applicable invoices) and we will work with the vendor on your behalf.
If an invoices undercharges, it is standard state practice to pay the lesser of the invoice price or the contract price.
Our primary objective is that departments pay the right price with adequate documentation.