Information on Space and Move Requests

In an effort to improve service to our customers, Property Management will handle all Equipment/ Furniture Moves and Space Requests.  To make us aware of your needs, please use one of the following two forms:

Move Request Form – for moving equipment and furniture within space that your department already occupies – i.e. to move an employee from one office to another.
Space Request Form – when your department requires additional space, desires to move to a different location, or when an internal move will require construction or fit-up. 

PLEASE NOTE that all moving costs (including fit-up) will be billed to your department.  You must obtain departmental authorization for these costs PRIOR to submitting the request.

Procedures:  Once you have received approval from your department, please use the links below to access the forms.  Fill in ALL of the information (including the name of the person who authorized the request) and click “submit”.  The form will be sent directly to Property Management and a copy will go to the coordinator identified on the form.

·         For Move Requests, BGS will schedule movers and contact you with the move date and time.

·         For Space Requests, Property Management will explore options and contact you to determine how to proceed.  Our first priority will be to accommodate your needs within state-owned space.  If that isn’t possible, we can either look for space to rent or keep the request on hold until suitable state-owned space becomes available. 

If you have any questions please contact Guy Norwood:  Guy.Norwood@state.vt.us

Move Request                        Space Request

MOVING LIST

Box items
Box as much as you can. Especially loose items i.e. book cases. This will make the move go faster.
Have everything ready to go the evening before the move day

Move number
Everyone will be assigned a move number:

• That number will be posted on your New workstation
• The number will also go on all your boxes, belongings, and chair.
• Mark the sides of the box as well as the top. (Not as important in a small move)

Files
Standard Filing Cabinets can remain full. Lateral Files will need to be emptied. We need to label them and let the movers know where they go.

Coordination
We need one coordinator to direct movers. If possible keep personnel away from movers. The movers work better and faster if people are out of their way. BG S will assist in a furniture layout design to avoid staff having movers re-arrange furniture in the new location.

Personal items
Posters, pictures, plants, nicnaks, etc.
Movers will not move personal items and are not responsible for damage to personal items in the way. Please make sure they are out of the way prior to the move.

Computers
If movers are to move computers, copiers, and printers they need to be disconnected and ready to move.