Emergency Procedures Planning

In accordance with 29 V.S.A. (Vermont Statues Annotated) §§ 171; Responsibility for Security:

“(a) The Commissioner of Buildings and General Services shall be responsible for ensuring the security of all State facilities, …the lands upon which those facilities are located, and the occupants of those facilities and places…”

“(b) The Commissioner of Buildings and General Services shall develop a security plan for each facility, except for those under the jurisdiction of the Supreme Court and of the Sergeant at Arms, and shall regularly update these plans as necessary and be responsible for coordinating responses to all security needs…”

“(e) …the Commissioner of Buildings and General Services is responsible for the protection of State facilities, the lands upon which the facilities are situated, and the occupants of those facilities, which is vital to sustaining the essential services of government in an emergency. The Commissioner shall develop plans for continuity of government and continuity of operations as an addendum to the State emergency operations plan maintained by the Department of Public Safety, Division of Emergency Management...”

The Department of Buildings and General Services has tasked the State Safety & Security Office to:

1. Provide leadership in coordination with agencies and departments to develop all Statesecurity plans, policies, and protocols, update plans as necessary, and coordinate responses to all security needs.

2. Serve as the single point of contact for all State Agencies and Departments to receive reportsof threats to the safety or security of State personnel and facilities, assess threats, determine appropriate protective measures, and coordinate the implementation of protective measures.

3. Develop procedures and provide training for emergency drills at State buildings. Create and communicate a framework to establish and maintain a Building Safety Committee and an Emergency Procedures Plan (EPP) for each State office building. Provide training and guidance in the development of procedures to ensure the completion of training and participation in emergency drills by all State employees assigned to each State office building at leastannually.

The following State Safety & Security trainings are available to help develop and maintain a building specific Emergency Procedures Plan (EPP).

  • EPP Awareness - overview of the online training - what is an EPP, why/statue given to BGS Commissioner, authorities we’ve taken our guidance from, who are the ECMs and SWs, expectations of employees, ECMs, SWs, and Security, introduction to the new orange flips charts, and an overview of some of the annexes, specific emphasis on Bomb Threat response, lockdown situations, importance of sharing contact info, and a general understanding of what to expect during an event.
  • Emergency Coordinating Manager (ECM) and Safety Warden (SW) Training - specific training on roles and responsibilities before, during, and after an emergency.
  • EPP DEvelopment Workshop - one-on-one plan development with the ECM and SWs to finalize the EPP.
  • Tabletop Exercise - table-based discussion of various issues in response to a hypothetical, simulated emergency.

Once thE EPP development process is completed, we will conduct an Emergency Drill*

* Unannounced drills will not be conducted in BGS owned or leased buildings. Unannounced drills can cause panic and injury. Drills that are announced increase the participants knowledge and skills of how to respond in an emergency without elevating their anxiety or perceived safety. Building occupants should never have to question whether an alarm is real or a drill.

 

Other Resources
State Employees are encouraged to take Emergency Procedures for the Individual State Employeean online training in the Vermont Learning Management System (LMS). If employees cannot access the LMS, the training is also available on YouTube. 

Guidelines for Developing and Maintaining an Emergency Procedures Plan

Emergency Procedures Plan - NEW 2019 orange flip charts that superceded the 2013 yellow flip charts

FRS Radio Standard Operating Procedures -Family Radio Service radios we recommend as part of the EPP Communication Plan

If you have questions or would like to know more about developing your facility's Emergency Procedures Plan, contact Kristen LaJeunesse for more information 802-828-5553.

 

Contact Us

Commissioner's Office
2 Governor Aiken Avenue
Montpelier, VT 05633-5801
(802) 828-3519
 
24/7 Statewide Security Phone
(802) 828-0777
24/7 Statewide Security Pager
(802) 240-0068

Public Records Requests & Public Records Database