Enterprise Content Management & Digital Document Management


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Enterprise Content Management & Digital Document Management Services Description:
The Vendor shall provide services to establish or maintain electronic document imaging, document management, document workflow & associated technologies in the context of enterprise strategy, records management policies & existing assets.

The Association for Information & Image Management (AIIM) defines ECM as the technologies used to capture, manage, store, preserve, & deliver content & documents related to organizational processes.

Requirements/Capabilities & Methodologies:

•  Accomplish workflow analysis
•  Develop/implement document indexing schemes
    & workload management
•  Provide implementation & support services
•  Develop/implement system migration strategies
•  Provide document conversion services (hardcopy
    to electronic or electronic to electronic)
•  Provide performance monitoring/measurement
•  Accomplish system stress testing/benchmarking
•  Implement document & records
    retention/archiving strategies/plans
•  Provide software maintenance & support activities,
    including staff training
•  Develop system interfaces

 

 

 

 

Digital Document Management Response Requirements:
•  Migrating data from network shares and/or other document repositories to repositories including
     SharePoint, Documentum or OnBase
•  Despeckling - Example:  The "Despeckle" filter is used to smoothen an image which has been scanned in from
    a magazine, newspaper, etc.; reduce the image resolution & contrast, thereby reducing the diagnostic value of
    this imaging modality
•  Vendor should provide Quality Assurance (QA)/Quality Control (QC) practices and processes,
     i.e. 100% inspection or statistical QC/error sampling rates; independent QC services
•  Document preparation requirements, i.e. What do you need the State to do for preparation of documents,
    and/or what can Vendor do?

•  Optical Character Recognition (OCR)
•  Zonal OCR
•  Batch processing
•  Multiple formats
•  Large format Engineering documents in color
•  Microfilm
•  Record/archival
•  Presentation
•  Certified mail receipts – postcards
•  Medical records
•  Other non-standard sizes
•  Resolution options/standards
•  Integrating document intake with workflow
•  Indexing
•  Developing taxonomies & metadata
 
•  Working with existing taxonomy & metadata
    standards
•  Interface to applications such as SharePoint,
    Documentum, OnBase
•  Method of transmittal/transmittal issues
•  Turn-around time
•  Location requirements – Where the imaging is
    being accomplished
•  Offsite or on site for records that cannot leave
    government control
•  Ask Vendor to provide analysis/consulting on
    requirements for hardware & software
•  Estimates for storage requirements
•  Lifecycle costs
•  Chain of custody
•  Scale preservation (1:1)

 


How to obtain Services from an IT Retainer Vendor - click here.


Enterprise Content Management & Digital Document Management Services Retainer Vendors

Contract   Vendor     Expiration
37799 22nd Century Technologies Inc. Crystal Cooper 908.765.0002
ext 251
02/28/2021
38400 All Star Software Systems LLC Paul Johndrow
Jill Kelley
860.305.7152
860.613.1500
ext. 616
06/30/2021
37624 ARC Business Solutions Inc. Darwin Perrier  403.589.6448 01/24/2021
37285 Ardent Technologies Inc. Vas Appalaneni  937.312.1345 11/18/2020
37275 Berry Dunn, McNeil & Parker LLC Charles Leadbetter  207.541.2249 10/31/2020
38401 Cherryroad Technologies Inc. Jessica Krattiger 973.541.4208 06/30/2021
37889 CNC Consulting Andy Charlery  201.541.9121 03/31/2021
37884 Cogent Infotech Corporation Justin Acord 972.200.0109
412.889.7700
03/31/2021
37279 Competitive Computing Inc. - C2 Nick Hinge
Marty Thieret
802.764.1762
802.764.1700
10/31/2020
37581 Compugain Holding Corpoartion Ganesh Rajagopal  702.956.7032 12/31/2020
37869 Conduent State & Local Solutions Inc. Michelle Colbert 978.902.7152 03/31/2021
37619 VSAST LLC DBA Credents Steve Mattera  802.999.7911 01/14/2021
37971 DatamanUSA LLC Jason Hargrove  720.248.3121 04/14/2021
38402 Data Transfer Solutions LLC Allen Ibaugh 407.382.5222 06/30/2021
37793 Deloitte Consulting LLP Keith Kohl  717.695.5308 02/28/2021
37888 Elegant Enterprise-Wide Solutions Inc. Priyanka 703.609.3076 04/14/2021
38403 Focused HR Solutions LLC Christina Holcombe 678.385.6120 06/30/2021
31935 KnowledgeWave Inc. Eric Sokolowski  802.864.0456 06/30/2020
37791 KPMG LLP Geoffrey S. Plante  518-427-4810 02/28/2021
37883 Mirage Software Inc. DBA
Bourntec Solutions Inc.
Sruthi Reddy 573.644.3076 03/31/2021
38298 MTX Group Inc. Liam Bowley 516.402.7662 06/14/2021
37582 Nam Technologies Inc. Kas Sistla  678.341.5166 12/31/2020
37587 Neumeric Technology Corporation Marc Fields  614.612.1510 12/31/2020
37621 New York Global Consultants Inc. Email  888-662-6888
ext 119
12/31/2020
37653 NWN Corporation Ted Shea 781.472.3453 03/31/2021
37666 Optuminsight Inc. Mike Miller 508.308.2085 01/31/2021
37538 Presidio Networking Solutions LLC Chris Kingston  802.318.4420 12/31/2020
32028 Rolta Advizex Technologies Inc. Michael Covell 857.257.4395 07/06/2020
36898 Shred This Inc. DBA SecurShred David Van Mullen 802.863.3003
ext 101
08/09/2020
37664 SHI International Corp. Nick Repp  603.573.6187 01/31/2021
39052 SoftHQ Inc. Kranti Ponnam 847.513.2999
858.658.9200
ext 603
09/30/2021
37663 Speridian Technologies LLC Ali Hasan  505.217.3725 01/31/2021
32066 Strategic Technology Services Inc. David Gadway  802.363.7414 05/17/2020
39054 Techtu Business Solutions Inc. Gopi Chavali
Nivas Vegasena
510.299.2359
51.0861.2725
09/30/2021
33921 Trillium Solutions Inc. Thomas Craig 503.567.8422
ext 4
05/30/2021
33881 Viva USA Inc. Vignesh Uthandi 847.960.5315 05/31/2020
37671 WEX Health Inc. Steve Cudley 402.575.4016 01/31/2021

Contact Us

Commissioner's Office
2 Governor Aiken Avenue
Montpelier, VT 05633-5801
(802) 828-3519
 
24/7 Statewide Security Phone
(802) 828-0777
24/7 Statewide Security Pager
(802) 240-0068

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