Software License Optimization

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Software License Optimization Services Description:
The Supplier shall provide services in accordance with the following requirements and capabilities - Provide Information gathering & consultation regarding license position to include:

Requirements/Capabilities & Methodologies:
•  Services may include the use of a software solution in addition to consultative services.
•  Able to advise & provide experienced, strategic advice to the State through an audit process.
•  Has the ability to produce license position reports for software by merging supplied software license
    purchase, contract & entitlement information with assets, including software usage & hardware 
    information as required.
•  Has the ability to identify unused or infrequently used software and recommend harvesting or
     eliminating such licenses, thus facilitating software acquisition & disposal decisions that reduce costs
•  Has the ability to provide visualizations of software license utilization.
•  Has the ability to suggest alternative licensing and/or configuration entitlements, such as
     upgrade/downgrade, named versus concurrent users, reassignment/right of second use,
     multiple versions, capacity & sub-capacity, processor & ores, virtual machine (VM) use rights &
     cloud services.
•  Can demonstrate past experience in producing license optimization reports that specific
     software Suppliers
     have accepted as valid license accounting.
•  Has the ability to provide what-if analysis capabilities that would allow the State to determine the
     impact of hardware & software changes on license position (before the changes are actually made).
     Actions such as modifying hardware properties, moving virtual machines across hosts or installation
     of a new software can be simulated, providing an estimated license position & financial impact that
     reflects these changes.

Examples of Potential Statements of Work:

1. Evaluation & consultation regarding:
   Compliant & effective license utilization & maximization, especially within virtualized environments (can include roadmaps)
2. Legal considerations regarding software licensure:
   Evaluations may include the following software:

How to obtain Services from an IT Retainer Supplier - click here.

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If you need additional information, contact Roland Ortiz, Technology Procurement Administrator - 802.371.8987

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