Software License Optimization


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Software License Optimization Services Description:
The Supplier shall provide services in accordance with the following requirements and capabilities - Provide Information gathering & consultation regarding license position to include:

•  Discovery
•  Accounting
•  Tracking
•  Compliance
•  Costs analysis and/or cost projection

Requirements/Capabilities & Methodologies:
•  Services may include the use of a software solution in addition to consultative services.
•  Able to advise & provide experienced, strategic advice to the State through an audit process.
•  Has the ability to produce license position reports for software by merging supplied software license
    purchase, contract & entitlement information with assets, including software usage & hardware 
    information as required.
•  Has the ability to identify unused or infrequently used software and recommend harvesting or
     eliminating such licenses, thus facilitating software acquisition & disposal decisions that reduce costs
•  Has the ability to provide visualizations of software license utilization.
•  Has the ability to suggest alternative licensing and/or configuration entitlements, such as
     upgrade/downgrade, named versus concurrent users, reassignment/right of second use,
     multiple versions, capacity & sub-capacity, processor & ores, virtual machine (VM) use rights &
     cloud services.
•  Can demonstrate past experience in producing license optimization reports that specific
     software Suppliers
     have accepted as valid license accounting.
•  Has the ability to provide what-if analysis capabilities that would allow the State to determine the
     impact of hardware & software changes on license position (before the changes are actually made).
     Actions such as modifying hardware properties, moving virtual machines across hosts or installation
     of a new software can be simulated, providing an estimated license position & financial impact that
     reflects these changes.

Examples of Potential Statements of Work:

  1. Evaluation & consultation regarding:
    Compliant & effective license utilization & maximization, especially within virtualized environments (can include roadmaps)
  2. Legal considerations regarding software licensure:
    Evaluations may include the following software:
     •  Microsoft Products
     •  IBM Products
     •  SAP Products
     •  Adobe Products
•  Oracle Products
•  Citrix Products
•  ESRI Products
•  Hyland Products

How to obtain Services from an IT Retainer Supplier - click here.


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Software License Optimization Retainer Suppliers

  Contract supplier     Expiration
37799 22nd Century Technologies Inc. Crystal Cooper 908.765.0002
ext 251
02/28/2022
37624 ARC Business Solutions Inc. Darwin Perrier  403.589.6448 01/14/2022
37884 Cogent Infotech Corporation Justin Acord 972.200.0109
412.889.7700
03/31/2022
40396 Competitive Computing Inc. - C2 Nick Hinge
Marty Thieret
802.764.1762
802.764.1700
07/19/2022
37971 DatamanUSA LLC Jason Hargrove  312.444.2760 04/14/2022
40427 DevCare Solutions Ltd Gayathri Prithiviraj 614.980.5965 07/19/2022
37888 Elegant Enterprise-Wide Solutions Inc. Priyanka 703.609.3076 04/14/2022
37575 House of Brick Technologies LLC KC Alvano  703.395.3138 12/31/2021
41312 HyperGen Inc. Sherry Dyer 800.497.3744
ext. 350
02/28/2023
40281 Information Resource Group Inc. - IRG Harshdeep Bhasin 573.632.6474 07/15/2022
40459 InstantServe LLC Simratpal K. Khela 215-709-0250 07/27/2022
37791 KPMG LLP Geoffrey S. Plante  518.427.4810 02/28/2022
37883 Mirage Software Inc. DBA Bourntec Solutions Inc. Sruthi Reddy 573.644.3076 03/31/2022
38298 MTX Group Inc. Liam Bowley 516.402.7662 06/14/2022
37582 Nam Technologies Inc. Kas Sistla  678.341.5166 12/31/2021
37621 New York Global Consultants Inc. Email 888-662-6888
ext 119
12/31/2021
37538 Presidio Networking Solutions LLC Chris Kingston 802.318.4420 12/31/2021
40280 Rolta Advizex Technologies Inc. Michael Covell 857.257.4395 07/06/2022
40426 Serigor Inc. Ashley Boykin 443.449.0903 07/19/2022
37664 SHI International Corp. Ryan Heda 732.868.5874
732.850.2735
01/31/2022
40428 Sierra Digital Inc. Mohan Raj 916 .290.7749 07/19/2022
39052 SoftHQ Inc. Kranti Ponnam 847.513.2999
858.658.9200
ext 603
09/30/2021
37663 Speridian Technologies LLC Ali Hasan  505.217.3725 01/31/2022
40440 Stellar Services Inc. Chuck Romoser 609.752.6424 07/24/2022
41376 Strategic Solutions Inc. Ted Hill 732.299.7117 02/28/2023
40418 Superior Information Technologies LLC Anurag Kulshrestha 248.425.8654 07/16/2022
41867 Tata Consultancy Services Limited Roger Doermann 540.441.3892
703.431.1300
06/14/2023
41327 Tech Mahindra Americas Inc. Arpit Shastri 222.616.7440 02/28/2023
39054 Techtu Business Solutions Inc. Gopi Chavali
Nivas Vegasena
510.299.2359
51.0861.2725
09/30/2022
37671 WEX Health Inc. Steve Cudley 402.575.4016 01/31/2022

If you need additional information, contact Stephen Fazekas, Technology Procurement Administrator - 802.279.7075.


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