BGS Postal Center
1078 US Route 2
Montpelier, VT 05633-7601
Phone: (802) 828-2203
Fax: (802) 828-3713
POSTAL SERVICES – INCOMING/OUTGOING MAIL CONSIDERATIONS – During the Limited Access to Facilities Associated With COVID-19 Pandemic
Following are the list of ideas/options offered for consideration regarding INCOMING MAIL (Pink Mail, USPS) and OUTGOING MAIL.
If you have other ideas, Postal is certainly happy to help coordinate the services you need with the resources Postal has available.
Contact: Terry Lamos at 802-522-6329 or firstname.lastname@example.org
- Deliver mail to alternate location already on our route by zip+4 (for individuals to pick-up)
- Forward mail to alternate location by zip+4
- Contracted delivery services
- Contract #30970 PP&D - Bill Orleans (802) 304-1017
- Contract #30975 Priority Express – Jeffrey Adams (802) 861-3407
- Contract #34252 Custom Courier - email@example.com
- USPS mail to individual homes (need labels/envelopes and mail schedule) by zip+4
- UPS mail (for larger volumes) to individual homes (need labels and mail schedule) by zip+4
- Hold mail in Middlesex for individuals to pick-up by zip+4
- Have someone from your office scan and distribute via e-mail
- Contracted delivery services
PICK UP INCOMING MAIL IN MIDDLESEX
- Someone from your office could pick up the mail at the Middlesex facility. To do this, the designated employee would:
Call Postal (828-2203) via cell phone
Give Postal your zip+4 number
Wait for Postal staff to bring their mail out to them
Note -- from 4:30 pm to midnight your employee could call Print (828-2830) for the same service, in case your employee is working odd shifts.
OUTGOING MAIL – ALL OUTGOING USPS MAIL
- MUST INCLUDE
- The VISION billing code as part of the return address
- OR mail is banded together (in two directions) with a sheet that includes your VISION billing code.
- Please be sure the billing code sheet is well-banded with the pieces.
- DO NOT USE Post-it-notes – they often fall off during the transport process.
OPTIONS TO CONSIDER – TO LIMIT STAFF GOING INTO THE OFFICE
- Staff could disseminate mail by email
- Scanning the mail for others
- Cell phone photos of mail pieces
- Original documents are filed/maintained for the eventual return to the office
Mail pickup and deliveries to the Montpelier and Waterbury complexes as well as to select areas in Washington and Chittenden Counties are made once a day.
Important Notice - Electronic Address Correction
Please note that any job you send to BGS for Print/Mail processing utilizing the BGS Permit #212 is eligible for free-to-you electronic address correction. A file will be sent to all participants on a weekly basis and will show your Customer Number, the job ID (or Print Shop Requisition number), the recipient’s name, their old address and their new address.
Please update your mailing lists when this information is provided to you.
What We Do
- Pickup and delivery of inter and intra- office mail
- Pickup and metering of outgoing mail
- Sort and delivery of incoming Federal mail
- Delivery of print jobs for the Print Shop
- Delivery and Pickup of records for the Vermont State Archives and Records Administration
- 100% same day automated processing of all 1st class letters weighing between .5 ounces and 3 ounces
- Automated mail processing
- Authorized UPS shipping agent / daily shipment of parcels
- Security x-ray screening of all incoming mail and parcels
Multi-line Optical Character Reader
The Postal Center (BGS Central Services Division) has invested in the MLOCRs FASTforward technology that manages the move update address changes automatically.
How it Works
Agency mail is read by the MLOCR (Multi-line Optical Character Reader), this software is linked to the USPS data base containing the latest change of address for recipients who have moved and filed the necessary change of address orders. The new address is sprayed on the First Class mail piece and the mail is sorted to the proper zip code for automated mail processing and postage discounts.
There must be a clear area on the envelope of 5/8" from the bottom edge of the mail piece or 4.75" from the right edge. Envelope design and format are critical - they must meet standards for both bar-coding and FASTforward processing. The Postal Center staff will meet with you to discuss any questions you have related to envelope design and format specifications.