Print Procurement

Effective March 1, 2012, Vermont Correctional Industries (VCI) and the BGS Print Shop are to be the first choice for all printing projects that involve digital or offset requirements.  For a complete overview of the directive please download the Print Procurement Requirements Memorandum issued by Secretary Spaulding dated February 13, 2012

What does the change in process mean for state agencies and departments:

  1. For agencies already utilizing Vermont Correctional Industries (VCI) and the BGS Print Shop for their print requirements, continue to do so, no change required. 
    • BGS has excellent digital presses and capabilities
    • VCI has excellent capabilities for larger quantity offset runs (generally over 8,000 units)
  2. For all other print requirements in which existing contracts must be renewed and/or competitive quotes must be obtained, one-off and/or non-contracted print jobs:
    1. Requirements must be submitted to the Office of Purchasing and Contracting at which time the Office of Purchasing and Contracting will immediately consult with Pandora to ascertain whether the print job should be produced at VCI and/or the BGS Print Shop.
    2. Analysis will include VCI and/or BGS Print Shop capabilities, and ensuring that paper consumption, paper costs and manufacturing costs are competitive.  
    3. If the Office of Purchasing and Contracting determines that VCI and/or the BGS Print Shop can do the work and do so at the same or lower cost than an outside vendor, the work will be shifted to in-house print shops.  The timeframe for making such a determination is 48 hours (excluding weekends and state holidays).
    4. If the Office of Purchasing and Contracting determines neither the BGS Print Shop nor VCI is appropriate, then the project will:
      • Receive authorization to procure requirements under one of the states On-Demand Print Contracts. 
        • Contract #22616  L Brown and Sons Printing Inc.
        • Contract #22126  Queen City Printers Inc.
        • Contract #23330  Stillwater Graphics                     
      • Be bid out by the Office of Purchasing and Contracting at which time the requesting agency will be  requested  to submit a purchase requisition to expedite the solicitation process.  

If you have any questions email Linda Wortman or call 802-828-4658.

Contact Information

Commissioner's Office

2 Governor Aiken Avenue
Montpelier, Vermont 05633-5801
(802) 828-3314 

24/7 Statewide Security Phone Number
(802) 828-0777

24/7 Statewide Security Pager
(802) 240-0068