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Motor Pool Rental Vehicles

Fleet Motor Pool Rental vehicles are available for state staff to rent on a daily basis instead of using personal vehicles for state business. Multiple locations are available for reservation and pickup. You must possess a valid driver's license to operate a state-owned vehicle.  

Before reserving a motor pool vehicle, use our Trip Calculator to determine the most cost-effective travel method: fleet vehicle, Enterprise rental, or personal vehicle reimbursement.

For assistance please contact Fleet Management Services at (802) 828-3821 or email fleet.services@vermont.gov.

In this section:
Making a Reservation
Picking Up Your Vehicle
Returning Your Vehicle
Cancellations
Rental Rates
Location Information

Motor Pool Program Overview

Making a Reservation

  • Online Reservation: Use our Online Reservation Form. to request a vehicle.
  • Processing: Requests are processed during the hours of 7:30 am to 4:00pm. Requests after these hours will be processed the next business day.
    • All reservation requests will be processed and confirmed by email. You are encouraged to read this confirmation notice to ensure the reservation and scheduled pick-up location meets your expectations
    • If Fleet Management is unable to fulfill your vehicle reservation request, you will receive a Notice of Regret. This notice should be attached to your mileage reimbursement request if you then drive your personal vehicle.

Picking Up Your Vehicle

  • Pick up keys during business hours (see Motor Pool Locations for hours) or the afternoon before if leaving early and the keys are available.
  • Driver's License: A valid driver's license is required to drive a state vehicle. When picking up your vehicle, you will be asked to sign attesting to the fact that you have a valid driver's license.
  • Snow Removal: During the winter months, please allow extra time to clear snow from the vehicle before use. Snow removal tools will be located in the vehicle.
  • Safety check: Drivers should check the vehicle before departing the pick-up site (lights, turn signals, tires not flat, hood secure, etc.) If any problems are detected, notify the dispatch staff immediately.
  • Get ready: Before you hit the road, be sure to familiarize yourself with the internal controls (heat, air conditioning, volume control, etc). And pair your cellphone with the vehicle's Bluetooth if you might need to make or take a phone call on the road. Phone vent mounts are available at request.

Returning Your Vehicle

  • Return to the Same Location: always return to the same location you picked it up, unless pre-approved otherwise, to avoid incurring additional rental charges.
  • Refuel/Recharge: Return with at least half a tank of gas. For electric or hybrid, please PLUG IN upon return.
  • Respect the ride, leave it clean inside! Remove trash. Any non-routine/major interior detailing needed after your trip may incur a surcharge.
  • Returning Keys and Fuel Card:
    • During Business Hours: Return to dispatch staff.
    • After Hours: Use the locked key box or slot at the pickup site.
    • If keys and fuel card are not returned to the pick-up site per the reservation return time, the department will be charged for an open reservation until the keys and fuel card are returned.

An image simplifying the motor pool pickup and return instructions listed above.

Cancellations

  • Cancellations: Email fleet.services@vermont.gov or call (802) 828-3821. There is no penalty for cancellations before pickup time.
  • No-Show: A one-day rental charge applies if not picked up or cancelled within one hour or more of the scheduled pickup time.
  • Weather Delays/Emergencies: You may cancel without penalty if weather conditions prevent safe travel. The Fleet Manager will review cancellation charges.

Rental Rates

  • Full-Day Rental: $50.00 per day (24 hours) includes 100 miles per day. Additional miles: $0.50/mile.
  • Half-Day Rental: $25.00 for up to 4 hours, includes 50 miles per day. Additional miles: $0.50/mile. This rate is automatically applied to rentals returned within 4-hours from the time of pickup and does not need to be requested at the time of reservation.
  • Weekend Rentals
    • Vehicles checked out during weekend days will incur charges for each day.
      • For example, if a customer picks up a vehicle on Friday for use on Monday, they will be charged for Saturday and Sunday as well.
    • Similarly, vehicles must be returned on Friday unless reserved for the weekend or they will be charged for the applicable weekend days.
    • Cost Efficiency: To save costs, it is more effective for the State if the vehicle is picked up on the day it is needed unless it will be used for state business over the weekend.

  

Motor Pool Location Information

All motor pool locations will be closed on state holidays.

 

Burlington - Innovation Center of Vermont

Address: 128 Lakeside Avenue, Burlington, VT 05401
Hours: 7:45 AM to 4:30 PM, Monday thru Friday

  • Enter 05401# (the zip code) for parking lot entry. The parking lot is behind the building, and will require this code to enter. No code is needed to exit.
  • Alternate Entrance: You may also access the parking lot thru Electric Avenue (from Pine Street). No code is required for entry here, but note that it's a one-way street into the lot.
  • Key pickup is located on the first floor. Follow signs for Vermont Client Services / Economic Services Health Department.
  • After Hours Key Return: a drop box is located to the left of the building entrance.

 

Montpelier - Fleet Management Services

Address: 7 Green Mountain Drive, Montpelier, VT 05602
Hours: 6:30 AM to 4:30 PM, Monday thru Friday

  • Located in the Green Mountain Power Building, use the side entrance facing Department of Labor building 

 

Newport - Office of Local Health, Hebard State Office Building

Address: 100 Main Street, Suite 220 , Newport, VT 05855
Hours: 7:45 AM to 4:30 PM, Monday thru Friday

  • Key pickup is on the second floor at the VDH reception window.
  • State Employees wanting to use the Motor Pool must have their BGS Security Badge updated to have entry to the parking garage.

 

Rutland, Rutland Multi-Modal Transit Center (Merchants Row Parking Garage)

Address: 102 West Street, Rutland, VT 05701
Hours: 7:45 AM to 4:30 PM, Monday thru Friday

  • Key pickup is on the second floor at the DCF reception window. 
  • State Employees wanting to use the Motor Pool must have a parking pass or their BGS Security Badge updated to have free entry to parking garage. 

 

Springfield, Springfield State Office Building

Address: 100 Mineral Street, Suite 104, Springfield, VT 05156
Hours: 7:45 AM to 4:30 PM, Monday thru Friday

  • Key pickup is on the first floor at the VDH WIC reception window.

 

Waterbury, Central Heat Plant/Facilities Building (next to WSOC)

Address: 91 State Drive, Waterbury, VT 05676
Hours: 6:00 AM to 3:30 PM, Monday thru Friday