CONSTRUCTION EQUIPMENT

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The Office of Purchasing & Contracting (OPC) has created master Contracts with a number of Construction Equipment Manufacturers and nearby dealers to enable State Agencies and Departments to quickly and efficiently purchase a variety of Construction Equipment.

Please note that this portfolio is for the purchase of Construction equipment. Separate contracts cover rental of construction equipment, which can be found on the main page of Statewide contracts

OPC administers and maintains these Statewide Construction Equipment contracts with manufacturers and dealers.

Contracts with manufacturers of Construction Equipment are in place as part of a multistate collaborative procurement, and generally establish standard Terms and Conditions, set maximum not-to-exceed prices, and satisfy many legal requirements associated with State procurements.

Dealer contracts, specific to Vermont, establish local outlets to purchase through, and to acquire related needed service and parts.

Specific equipment purchases are made through a separate mini-bid process for each purchase, to be conducted by the Agency or Department making that equipment purchase. The goal is to identify potentially-suitable equipment across makes, and also to seek, potentially, prices lower than the ‘not to exceed’ prices in the manufacturer-level contracts.

This results in a two-step approach to procurement. The Statewide contracts with manufacturers and dealers put the first step fully in place. The mini-bid process represents and completes the second stage to act to make specific purchases

NOTE: The mini-bid second stage is strictly mandatory. Pricing should be sought from all equipment makes/ dealers that have models of equipment with specifications that could meet the needs connected with that purchase. The mini-bid template also allows agencies to document makes or models that they consider to not align with the purpose of the purchase, for which bids to not need to be sought.

Following the completion and evaluation of the mini-bid stage, the Agency/Department will issue a Purchase Order (PO) with a project Statement of Work. The resultant PO will be administered by the agency/department.

The mini-bid process is built around a template, which guides the steps of the mini-bid process, and, while doing so, creates the record of the mini-bid process and the Agency/Department selection decision for the specific purchase.

The completed mini-bid document must be kept for each purchase. It should be kept with the Purchase Order in the Agency/Department financial records connected with that Purchase Order, and should also be kept by the Agency/ Department operating unit that is making the purchase. The mini-bid documents should be retained for not less than the useful life of the acquired equipment.

The mini-bid documents connected with any/all purchases must be promptly available for inspection upon request by the Office of Purchasing & Contracting.

CONSTRUCTION EQUIPMENT SOURCING MINI-BID WORKSHEET

CONSTRUCTION EQUIPMENT

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