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NOTE: The mini-bid second stage is strictly mandatory. Pricing should be sought from all equipment makes/ dealers that have models of equipment with specifications that could meet the needs connected with that purchase. The mini-bid template also allows agencies to document makes or models that they consider to not align with the purpose of the purchase, for which bids to not need to be sought.
Following the completion and evaluation of the mini-bid stage, the Agency/Department will issue a Purchase Order (PO) with a project Statement of Work. The resultant PO will be administered by the agency/department.
The mini-bid process is built around a template, which guides the steps of the mini-bid process, and, while doing so, creates the record of the mini-bid process and the Agency/Department selection decision for the specific purchase.
The completed mini-bid document must be kept for each purchase. It should be kept with the Purchase Order in the Agency/Department financial records connected with that Purchase Order, and should also be kept by the Agency/ Department operating unit that is making the purchase. The mini-bid documents should be retained for not less than the useful life of the acquired equipment.
The mini-bid documents connected with any/all purchases must be promptly available for inspection upon request by the Office of Purchasing & Contracting.
CONSTRUCTION EQUIPMENT SOURCING MINI-BID WORKSHEET
| List of VENDORS by CONSTRUCTION EQUIPMENT CATEGORY: EXCAVATORS (WHEEL) | ||||
|---|---|---|---|---|
| Contract | supplier | Expiration | ||
| MASTER-LEVEL CONTRACTS | ||||
| 42945 | Caterpillar, Inc. (Master) | Juan Velandia | 786.624.9964 | 04/10/2024 |
| 42864 | Clark Equipment (Master) | Randy Fuss | 701.241.8746 | 04/10/2024 |
| 42866 | CNH Industrial America LLC (Master) | Wayne Crow | 717.355.1683 | 04/10/2024 |
| 42861 | John Deere (Master) | Brooke Devol | 309.207.0431 | 04/10/2024 |
| DISTRIBUTOR-LEVEL CONTRACTS | ||||
| 42883 | Champlain Valley Equipment (Distributor) | Tim Curtis | 802.524.6782 | 04/10/2024 |
| 43034 | Champlain Valley Equipment (Distributor) | Tim Curtis | 802.524.6782 | 04/10/2024 |
| 42966 | Milton CAT (Distributor) | Ward Butler | 802.434.7805 | 04/10/2024 |
| 43147 | United Construction and Forestry (Distributor) | Timothy Pudvar | 802.363.2777 | 04/10/2024 |
To view the contracts that Vermont has in place, and the master contracts of the NASPO ValuePoint “lead State” Oklahoma, click on the links above.
To view specific models of equipment available on contract, and the applicable discounts, please refer to the NASPO ValuePoint pages, here:
If you need additional information, contact Bill Vivian, State Purchasing Agent - 802.261.0797
To search: Press Control+F (CTRL F) or Command+F (CMD F) on a Mac, to bring up the search box and it'll locate the text.
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